Founded 28 years ago, VISA Global Logistics has become Australia's largest privately owned international freight forwarding company. Operating in Sydney, Melbourne, Brisbane, Adelaide and Fremantle and from offices in Hong Kong, China, Italy and New Zealand, they deliver a fully integrated solution that includes forwarding, clearance, warehouse, distribution. VISA doesn't rely on third parties and have continued to develop an operating environment that enables greater visibility and participation by customers in the shipping process. This commitment to openness is underscored through their utilization of an in-house built, real time, web-based freight management platform. VISA's choice in technology partners means they are equipped to operate to world-class standards and their extensive suite of services, networks and people have been established so they are in the position to provide seamless logistics solutions to consistently operate in the customer’s best interests.
VISA Global logistics recognised that the existing platform was outdated and unreliable. It had a slow internet connection (GPRS) and unreliable GSM module that was causing frustration amongst the truck drivers. The existing version of Windows mobile (PocketPC 2003) was no longer supported by Microsoft and many workarounds needed to be implemented to keep the platform running. VISA decided that they needed to upgrade from the existing fleet of Dolphin 9500 handheld terminals to a dependable platform that would be compatible with evolving technologies in the future and so be supported in the long term.
The handheld was introduced to VISA based on the broad suite of features, 3G connectivity, and durability that the terminal offered. By using the 3G technology, the application provides drivers with up-to-date information about task allocation and also submitting current job status back to the server.
VISA's software provides job information to truck drivers and utilises the touch screen on the device for user interaction. Truck drivers are assigned jobs by a transport allocator on the central system and these jobs are displayed to the truck drivers on the device, along with detailed information. When a job is started, the driver confirms arrival and departure of individual legs as they occur by pressing on-screen buttons on the CN50. The application records the time, action and current location (using GPS) and sends the information back to the server allowing the transport allocator to view the job status as it is progressed.
Stanley D'Cress, Transport Manager for WA said that "the new devices have helped us improve our service delivery to customers and the reliability of communication with our transport fleet."
Customer deliveries are recorded with customer signature captured on the CN50. The signature is immediately uploaded and a POD (Proof of Delivery) is automatically generated and forwarded to the customer by e-mail, meaning that customers have optimum visibility of their order whilst drivers are given optimum accountability.
VISA was also particularly pleased with the short implementation timeline of the project pilot and execution of the full implementation. The preparation of the 20 original units only took a day, while all units were deployed over the following two days.
The increased reliability provided by this technology has reduced the time spent updating jobs after they are completed and has conveniently kept hardware support and troubleshooting to an absolute minimum. It is expected that more units will be required as the upgrade continues.
Garth Harris, Director of VISA said, "The new devices have proven to be much more reliable than our older hardware and our driver KPI reports indicate an improved success rate of jobs that have been confirmed using the hand held devices. Our office staff are not having to spend time updating job information from drivers’ run sheets and we have accurate and transparent data for billing transport services to our customers."